Job Description

Executive Business Administrator

The Office of the CTO (Chief Technology Officer) at Microsoft is seeking a highly organized and proactive Executive Business Administrator to join our dynamic and collaborative administrative team. This role will provide critical support to multiple executives (CVP level) with an emphasis on calendar and schedule management. In addition to executive support, you'll play a key role in facilitating operational processes and providing team support that will help to achieve success for the Office of the CTO. You'll have the opportunity to develop new skills, take on increasing responsibility, and shape your career path as our team and business evolve. If you're motivated and ready to make an impact, we'll provide the support and resources to help you thrive. This role requires to be on-site at the Microsoft Redmond campus a minimum of three days per work week. Occasional travel to the Silicon Valley Campus may be required.

Responsibilities

In this role, you will serve as a key business enabler by collaborating closely with Corporate Vice Presidents (CVPs), Chiefs of Staff, and cross-functional team members. You will anticipate and remove administrative roadblocks, make timely and informed decisions across the organization, and adapt fluidly to dynamic and evolving business needs - all while identifying opportunities to enhance operations. Success in this role requires agility, trusted attention to detail, independent initiative, and the ability to prioritize under pressure. You'll be comfortable navigating ambiguity, meeting tight deadlines, and driving impact without all variables defined.

Executive Calendar & Travel Management

• Provide strategic calendar and time management with meticulous attention to detail and accuracy
• Seek business context to resolve ambiguity, prioritize meetings, and identify key participants
• Collaborate with stakeholders in decision-making while maintaining confidentiality
• Respect executive scheduling preferences and restrictions; ensure meeting materials and logistics are in place
• Manage end-to-end domestic and international travel, including agendas, logistics, and policy compliance
• Proactively secure necessary documentation such as passports and visas; provide support during travel
• Reconcile expenses promptly and within company policy

Team Management & Support

• Oversee personnel operations including onboarding, offboarding, and PCN/req maintenance
• Ensure accurate organizational reporting and headcount data
• Manage team discretionary budget in partnership with Chief of Staff; track spending and approve expenses
• Facilitate team experience activities and engagement in alignment with leadership
• Support hardware procurement, inventory tracking, and issue resolution
• Oversee team space logistics including space allocation, office moves, and collaboration with stakeholders
• Maintain data accuracy in Employee Central and space maps

Event Coordination and Logistics

• Lead end-to-end planning and execution of meetings and events, including venue, AV, catering, and scheduling
• Develop detailed workback schedules, engage internal and external resources, and mobilize support as needed
• Collaborate closely with stakeholders to ensure successful event delivery and continuous improvement

Discipline Growth and Development

• Model professional conduct and leadership within the Business Support discipline
• Stay composed and self-aware during high-stakes or challenging situations
• Actively participate in administrative trainings, meetings, and corporate initiatives
• Foster meaningful relationships and build community across the organization
• Mentor peers and be open to mentorship; exchange best practices and insights
• Support onboarding of new administrative team members

Cross-Functional Collaboration and Communication

• Build cross-org networks and serve as liaison between executives and teams
• Consolidate and share information to prepare key stakeholders and inform broader teams
• Communicate with external partners and third-party stakeholders as needed
• Represent leaders and the company professionally and appropriately

Rhythm of Business (ROB)

• Understand and align with annual and ongoing ROB cycles
• Own and drive meeting cadence execution in collaboration with leadership and Chiefs of Staff
• Maintain distribution channels including security groups, M365 memberships, and GMM lists

Other

Embody our culture and values.

Qualifications

Required Qualifications:

• 5+ years of experience in administrative support, business operations, or customer service within fast-paced environments.
• Proven expertise in scheduling meetings and events, managing travel logistics, and handling administrative tasks for executive or upper-level management.
• Proficiency in Microsoft 365 Products, including: Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint.

Preferred Qualifications:

• Bachelor's Degree in a relevant field or equivalent professional experience.
• 2+ years mentoring others in administrative roles.
• 3+ years managing administrative budgets for events, morale initiatives, travel, and training.
• Demonstrated experience working with C-suite executives and internal/external executive offices.
• Exceptional adaptability in team settings; able to pivot quickly and foster relationships across diverse organizational and functional boundaries.
• Proven ability to work autonomously, applying problem-solving skills with a commitment to follow-through and achieving results.
• Ability to manage multiple demands and meet deadlines in dynamic environments.
• Sound judgment, organizational strength, solid work ethic, and polished verbal and written communication skills.
• Humble, proactive, and positive "can-do" attitude with a commitment to confidentiality and professionalism.
• Collaborative team player, eager to contribute and take on diverse responsibilities as needed.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour. Certain roles may be eligible for benefits and other compensation.

Microsoft will accept applications for the role until August 22, 2025. Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

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