Job Description

Job Description

Job Description

Be Part of a Leading Energy & Utilities Company Driving Innovation and Reliability

Location: Oakland, CA (Hybrid – 4 days onsite, 1 day remote)
Contract: 6 months
Pay Rate: $25/hr (W2 only)

About the Role:

We’re seeking a skilled Executive Assistant to support three directors within a fast-paced and dynamic environment in the energy & utilities industry . This role requires exceptional organizational skills, professional communication, and the ability to manage multiple high-priority tasks seamlessly. You’ll oversee complex calendaring, executive meetings, travel logistics, and administrative operations, while serving as a trusted liaison across departments and stakeholders.

This is a high-visibility opportunity for a detail-oriented professional who thrives on structure, collaboration, and ensuring operational excellence.

Key Responsibilities:

• Executive Scheduling & Calendaring : Manage calendars in Outlook, prioritize competing demands, arrange recurring/ad hoc meetings, book conference rooms, and coordinate AV/online tools.

• Meeting & Event Coordination : Support enterprise-wide executive meetings, ensure logistics and materials are prepared, and liaise with executive offices when required.

• Administrative Operations : Track and resolve action items, manage HR-related admin tasks (time reporting, org charts, onboarding), and oversee compliance/safety training tracking.

• Travel & Event Management : Coordinate complex travel arrangements, detailed itineraries, and group event logistics.

• Documentation & Reporting : Prepare presentations, reports, and meeting materials; maintain filing systems and intranet site content.

• Finance & Budget Support : Assist with invoices, purchase orders, expense reports, and commercial card reconciliation.

• Professional Communication : Draft polished correspondence, screen calls and emails, and serve as a liaison on behalf of the directors with professionalism and discretion.

What You Bring:

• Proven experience as an Executive Assistant supporting multiple directors or executives

• Advanced Outlook scheduling skills and ability to manage executive-level calendars

• Strong organizational and time management skills with attention to detail

• Excellent written and verbal communication, with polished professionalism

• Ability to adapt quickly, solve problems, and maintain confidentiality

• Proficiency in Microsoft Office Suite (Outlook, Teams, OneNote)

✅ Ready to bring structure, organization, and excellence to a leading utilities provider ?
We’d love to hear from you — apply today and be part of a mission-driven team delivering safe, reliable, and innovative energy solutions.

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