Job Description

Job Description

Job Description

Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.

This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!

Job Duties:

• Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.
• Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.
• Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.
• Provide confidential administrative support to the President and executive team.
• Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.
• Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.
• Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.
• Organize internal events and meetings with attention to logistics, catering, and space optimization.
• Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.
• Lead monthly workplace safety initiatives and ensure compliance standards are met.
• Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.
• Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.

• At least 2 years of experience as an Executive Assistant supporting C-Suite executives

• Strong proficiency in using office software tools such as Microsoft Office Suite

• Strong organizational and time-management skills with the ability to manage multiple tasks effectively.

• Excellent verbal and written communication skills to interact with stakeholders at all levels.

• Ability to handle confidential information with discretion and maintain a high level of professionalism.

• Experience with calendar management, correspondence, and coordinating conference calls.

• Demonstrated problem-solving skills and the ability to work independently in a fast-paced environment.

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