Job Description

Job Description

Job Description

About the Role

Freeflow Beverage Solutions Co. is hiring a strategic and highly organized Executive Assistant to support our CEO across multiple businesses. This role is ideal for someone who thrives in a dynamic, entrepreneurial environment and is excited to take on a wide range of responsibilities — from managing day-to-day operations and calendars, to representing the CEO in meetings and supporting strategic initiatives across multiple companies based in California and Massachusetts.

You’ll act as a trusted partner to the CEO, managing key communications, helping drive business priorities forward, and serving as a critical link between leadership and teams across locations.

Key Responsibilities

CEO Support & Representation

• Serve as a proxy for the CEO — attending meetings in their place, driving follow-up actions, and communicating decisions across teams and stakeholders.

• Represent the CEO’s voice and priorities when delegating tasks or communicating with internal and external partners.

• Draft correspondence, prepare meeting briefs, and ensure the CEO is informed and prepared at all times.

• Help prioritize the CEO’s time by filtering requests, managing scheduling conflicts, and keeping a pulse on cross-company needs.

Calendar, Email, and Communication Management

• Own and manage the CEO’s complex calendar and inbox across multiple time zones and business entities.

• Schedule and coordinate meetings with internal teams, board members, external partners, and vendors.

• Ensure timely follow-up on key communications and help draft or respond to messages as needed.

• Book and manage travel logistics for the CEO, including itineraries spanning multiple locations.

Cross-Company & Remote Operations

• Support the CEO in managing daily and strategic priorities across multiple businesses located in CA and MA.

• Build and maintain a central view of operations and projects across entities to help the CEO stay informed and aligned.

• Assist with document organization, contract review processes, and high-level operational tasks.

• Act as a liaison between remote teams and the CEO, ensuring alignment, progress, and accountability.

Strategic & Project Support

• Help organize leadership meetings and company updates.

• Track progress on key initiatives and ensure follow-through on assigned tasks.

• Manage special projects from research to execution, working across departments and business units.

• Provide light financial, HR, or legal admin support, including helping coordinate with vendors, accountants, or attorneys.

Who You Are

• 5+ years supporting senior executives; experience as an EA preferred.

• Proven ability to operate with discretion, sound judgment, and a high level of confidentiality.

• Exceptionally organized and detail-oriented, with strong communication and interpersonal skills.

• Comfortable navigating ambiguity and shifting priorities in a fast-paced, entrepreneurial environment.

• Tech-savvy, resourceful, and capable of solving problems independently.

Freeflow Beverage Solutions Co. is a leader in service for commercial beverage equipment, dedicated to unparalleled customer satisfaction and equipped with a highly certified technical team. We provide Installation, reactive, and warehousing/storage services for high profile clients in the beverage industry. Some of our clients include Coca-Cola, Redbull, and Pepsico.

Company Description

Freeflow Beverage Solutions Co. is a leader in service for commercial beverage equipment, dedicated to unparalleled customer satisfaction and equipped with a highly certified technical team. We provide Installation, reactive, and warehousing/storage services for high profile clients in the beverage industry. Some of our clients include Coca-Cola, Redbull, and Pepsico.

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