Job Description
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Job Title: Administrative Assistant II
Duration: 12 months with possible extension/ Conversion
Location: Phoenix, AZ 85012
Shift : 1st shift (7:30 – 4:00)
Summary
In this role, you’ll provide essential administrative, clerical, and scheduling support to our grant and contract team.
You’ll help keep us organized and on track by maintaining calendars, managing our SharePoint site (including page updates and file organization), assisting with data entry and reports, preparing for meetings, and ordering supplies.
This is a great opportunity for someone looking to start or continue a career in a stable office environment with the chance to contribute to meaningful public health work.
Skills Required:
Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals).
Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator.
Serve as the Office of Grants Management’s SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving.
Collaborate with the Office of Procurement and Contracts (PAC) Unit to align and revise joint SharePoint sites for improved usability and integration.
Manage and create the OGM master calendar; assist with meeting scheduling, room reservations, agenda preparation, and logistical support.
Take meeting notes and provide general administrative support during internal and external meetings.
Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage.
Submit telecom service and ergonomic assessment requests as needed.
Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures.
Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities.
Schedule interviews and compile related materials and documentation.
Maintain the OGM Unit Manager’s calendar and assist in preparing PowerPoint presentations and related materials.
Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions. Perform other administrative duties as assigned.
Skills Preferred
Experience Required MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, SharePoint
experience in SharePoint Experience working in a government or public health environment
Education Required High school diploma or GED required; associate’s degree in business administration, Office Management, or related field preferred.
At least one year of clerical, administrative support, or office coordination experience.
Education Preferred 2 years clerical, administrative support, or office coordination experience.
Company DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.
Based in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilitiesSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.\r\n\r\nBased in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities
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